Letter of Intent

Letter of intent is meant to place a verbal agreement on paper. These letters may be used for employment offers, real estate sales, business contracts, building contracts, college applications, and sports contracts. Generally a letter of intent is not a legally binding contract. It just lays out the terms of the agreement so that both parties can see if they agree with the terms and are ready to sign a contract.

A letter of intent is what you write when you’re cold-calling (leaving a resume without being solicited for one), or applying for a job in a more general situation, like a job fair. The letter of intent is similar to that when you’re selling yourself, but tends to be less granular about a particular position. Letters of intent are often more networking-related, or aspirational, than position-oriented.

A well written letter of intent will help you to stand out from the crowd by packaging and presenting your experience and skills in a convincing and compelling format.

Such letters should be written precisely.

The best way to write a letter of intent is to be specific on each of the points of the agreement. Letters must follow a business format, not that of personal or informal correspondence.

Begin with the formal business heading including the name and address of the person who is going to receive the letter as well as your address. Include the date and greeting. Be sure to add the words “letter of intent” as the subject of the letter.

In the first paragraph give a brief description of the transaction and the names of the parties. In the first paragraph, state the name of the position, the name of the candidate, and the name of the employer. Advise that the letter is to make a job offer.

The body of your letter should discuss precisely the project in which you are interested, related goals and any issues you foresee along with your proposals. The tone should be professional. If you are proposing an agreement, you should include language that the letter itself is not a legally binding contract but rather a proposal.

Next, review the benefits offered by the employer for this position. Examples include retirement funds, vacation days, and available health care.

A formal closing should be used, such as ‘Sincerely’, followed by a comma.

Don’t forget to proofread your letter. When writing a letter of intent, it is important you appear professional and a poorly written letter with grammatical or spelling mistakes will not convey the image that you want to convey.

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